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Resignation Letter Template
Fill in your role, company, and last day and print a clean, professional resignation letter. Written in your browser; your plans never leave your machine.
Private by construction. The document is assembled by this page's JavaScript as you type. Names, prices, and photos never leave your machine, and the page keeps working with the network unplugged. Printing uses your browser's own print dialog — choose "Save as PDF" there to get a file.
Fill in six fields and the letter on the right does what a resignation letter is for: states the resignation, names the position and the final day, and closes warm without gushing. The optional note field prints between the notice and the handover paragraph — the place for one specific thank-you if you want it, and safely skippable if you don't. What the letter deliberately omits is also the advice: no reasons, no grievances, no forwarding plans. It goes in your HR file forever, and the graceful version is the one that ages well. Drafting it here means your plans stay yours — the letter is assembled in your browser and nothing you type is transmitted, which matters when you haven't told anyone yet.
Questions this template gets asked
How much notice should I give?
Two weeks is the US convention; your contract or handbook may require more, and senior roles often give three or four. The letter states the date, not the math - set your last day wherever your obligations and start date land.
Should I say why I'm leaving?
In the letter, no. The letter is a permanent record, and reasons - even good ones - invite debate or linger in a file. Say what you want face to face or in the exit interview; keep the letter to the facts and the thanks.
Do I email it or print it?
Do both: resign in person (or on a call), then hand over or send the letter as confirmation. A printed, signed copy is the cleanest artifact for HR; the Save as PDF option in the print dialog covers the email version.
Can a resignation be rescinded?
Once accepted, generally only if the employer agrees. Treat the letter as final - which is also why it should be calm, brief, and dated after you have actually decided.
Is this resignation letter template free and private?
Yes, and the private part is the point: the letter is assembled by this page's JavaScript, so the fact that you're writing one never reaches a server, an account, or an inbox you don't control.
